Demystifying UBC’s Financial System: Supporting Fair and Timely Payments for Community Partners

This event is organized by Partnering in Research (PiR), a collaborative venture between the Knowledge Exchange Unit and Indigenous Research Support Initiative of UBC’s Vice President Research and Innovation, the Office of Community Engagement under the Vice President External Relations, and the Centre for Asian Canadian Research and Engagement in the Faculty of Arts.   

Equitable and timely compensation can be an essential part of building strong collaborative relationships with community partners. Without it, trust and respect can be damaged, and partners may feel undervalued and unappreciated. Despite its significance, the complexity of financial systems at UBC can make processing these payments daunting, shaking the confidence of even experienced administrators and researchers. 

This workshop is designed to help demystify UBC’s financial system for UBC faculty and staff. Through interactive exercises, real-life scenarios, and practical tips on how to navigate the financial system and manage common challenges, participants will learn valuable skills and insights for processing timely, equitable compensation that can help to strengthen and sustain their relationships. 

Date: Thursday, November 7, 2024 
Time: 10:00 AM – 11:30 AM 
Location: Online via Zoom 
Cost: Free 

Learning Objectives

At the end of this workshop, participants will: 

1. Understand how the finance system is designed to support honoraria payments
2. Learn how they can confidently use UBC’s finance systems to support community engagement and partnerships
3. Know how to recognize and solve problems as they arise and feel prepared to process payments to community members in a timely way 

Speakers

Sam Filipenko, Research Program Manager, the UBC Indigenous Research Support Initiative

Sam (he/him) is a non-Indigenous person of White-settler ancestry, born and raised on unceded Musqueam territory. Since 2023, he has been part of the UBC Indigenous Research Support Initiative, where he supports UBC researchers and Indigenous community partners to undertake collaborative, reciprocal, and mutually beneficial research projects. A key aspect of his role is facilitating the culturally appropriate provision of financial gifts and honoraria. Sam is dedicated to honoring the priorities and protocols of First Nations, Inuit, and Métis peoples, and he’s been taught that decolonizing research practices requires us all to hold a piece of the puzzle.

Ryan Brown, Advisor, and UBC Community Engagement 

Ryan has been with the UBC Community Engagement team since 2017, supporting the advancement of innovative and progressive community-university engagement programming, practices, and policies. He collaborates with colleagues and partners from UBC and beyond to co-create infrastructure and resources and build an environment where mutually beneficial and reciprocal community-university relationships can take shape and thrive. Recently Ryan led work to develop a set of online guidelines and tools for UBC faculty and staff to support equitable compensation for community partners.

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